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A Comprehensive Approach to Technical Writing

December 6th, 2011

Communication refers to the exchange of info, tips and thoughts among two or numerous parties. Technical communication involves the transmission of technical information about a new technologies or product to the non technical users.

Transforming Technical Data into Words

It is the job of a technical writer to translate the hardcore technical data into words which are easy to grasp and follow. Before we go into the purpose and details of technical writing, have a look at the following definitions:

“Technical writing refers to straightforward explanations and/or instructions dealing with a certain technical topic. The subject becoming written about may be abstract or tangible.”


“Technical writing, a form of technical communication, is a style of writing used in fields as diverse as computer hardware and software program, engineering, chemistry, the aerospace business, robotics, finance, consumer electronics, and biotechnology. Technical writers clarify technologies and related tips to technical and nontechnical audiences. This could mean, for example, telling a programmer how to use a software library or telling a consumer how to operate a tv remote control.”


“Technical Writing is a term that represents an increasingly broad set of activities that are designed to communicate understandable details that can aid individuals be productive.”

Gerald J. Alred, being a technical writer, wrote a book named Handbook of Technical Writing where he discussed in detail that technical writing is all about enabling the readers to understand a new technological theory, concept or a method.

Requirements of Technical Writing

The requirement of technical writing is that the data presented ought to be precise and to the point for that reason, technical writers make use of objective tone rather than subjective. The technical writing style is strictly utilitarian and emphasizes on clarity, accuracy and corrective-ness, not on elegance and allusiveness like creative or essay writing.

Significance of Technical Writing

Everyday we hear about new inventions in technologies we all need to have to upgrade our tech expertise in order to survive in this global world. Thanks to technical writers who generate for us the how-to guides, manuals, textbooks, instructional material and explain to us in straightforward and meaningful words about the technological inventions, their purpose and usage.

What Does Technical Writing Incorporate?

Technical writing covers a broad range of areas and consists of a variety of sorts of technical writing places. Even so, typically it consists of the following deliverables:

White papers

User guides and manuals

Application programming interface programmers’ guides

Network configuration guides

Network administrators’ guides

Network recovery guides


Internet site guides /FAQs

Reference documents

Training supplies

Installation guides

Alarm-clearing procedures

Troubleshooting guides

Specification documents



Magazine articles

Policies and procedures

Requirement documentation

Certification and accreditations

Process reports

Release notes

Corporate disclaimers

Technical papers

Scientific reports

Hardware maintenance and repair procedures

Other forms of writing, closely related with technical writing are expository writing, business writing and academic writing.

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